Spider,
It looks like the 3rd week of April may have rooms slightly above and around your price at the “Wat Hotel & Spa Hida Takayama,” but I don’t know if that includes the Universal room (probably have to call them). Some of the other inexpensive hotels near the city center seem much less accommodating, further away could be an issue too.
-Justin

The trip went great, I stayed in my wheelchair next to the chair I assume I was supposed to transfer into. My caregiver sat in that seat, though another seat was booked for us as well. No one had an issue with me staying there (the conductor checked our tickets once, I think just to make sure where we’re going). I did make sure to…

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Hello Stephane,

You will need 2 cards (one for each of you), you can touch one after the other and then both pass through.

Suica and Pasmo are both selling cards that only work for a limited time: 28 days. It looks like both aren’t requiring a deposit (I know for sure Welcome Pasmo doesn’t, I just bought one a few days ago) just 1500-yen…

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Thanks again everyone for the responses!
Very happy we went to the ticket office, even though it took a literal hour. We got our tickets booked for the 20th, which is awesome as on the online booking site they said it was booked that day (so I guess they may hold some seats for wheelchairs?). I’ll try to post a follow-up after the trip of how…

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Thanks for the information! I’ll try that then.